How it works
The iiCME roadmap — the whole thing, before you sign anything.
We publish our process, because ‘what happens next’ is most of what clients are actually buying. Six steps, roughly twelve weeks for a first engagement, and a clear statement at every stage of what we need from you and what you get back.
6 steps
~12 weeks to first activity
One accountable provider
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1
Intake
Initial conversation, scope, and fit assessment.
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2
Contracting
Joint providership agreement, terms, and timeline.
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3
Planning
Needs assessment, learning objectives, faculty disclosures.
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4
Content review
Compliance and Bloom’s-taxonomy alignment check.
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5
Delivery
Live, hybrid, or enduring activity execution.
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6
Closeout
Credit issuance, outcomes reporting, evaluation.
Step by step
What actually happens at each stage.
Read the right-hand column of each step first. That is the part that tells you whether this is a lot of work for your team, and the answer is: three moments, all of them about content.
Intake
Initial conversation, scope, and fit assessment.
A 30-minute call. We ask what you are trying to teach, to whom, in what format, and by when. You leave knowing whether joint providership fits and roughly what it would cost.
What we need from you
- What you are trying to teach and why
- Format: live, hybrid, or enduring
- Audience size, specialties and professions, and the credit types they need (CME, MOC, other)
- Whether commercial support is involved
- Your target date
What you get back
- An honest fit assessment
- A scope-based fee range
- A realistic timeline, working backwards from your date
Contracting
Joint providership agreement, terms, and timeline.
A written proposal, then an agreement naming iiCME as the accredited provider and your organization as joint provider. If commercial support is involved, letters of agreement are executed here — before any planning happens against those funds.
What we need from you
- Signature authority on your side
- Your legal entity details
- Supporter details, if any
What you get back
- Executed joint providership agreement
- Letters of agreement for any commercial support
- A dated project timeline with named owners
Planning
Needs assessment, learning objectives, faculty disclosures.
The step that determines whether everything downstream works. We document the professional practice gap, write measurable objectives with you, and open disclosure collection for every planner and faculty member.
What we need from you
- Evidence of the practice gap — your data, literature, or survey
- Your faculty list with contact details
- Draft agenda or module outline
What you get back
- Learning objectives written to Bloom’s taxonomy
- Practice gap documented in the needs assessment
- Disclosure collection underway, with a closing date
Content review
Compliance and Bloom’s-taxonomy alignment check.
We read the materials against the ACCME Standards for Integrity and Independence and against your own stated objectives. Notes come back as specific, actionable items — not a pass/fail.
What we need from you
- Slides, modules, or manuscripts
- Post-test items, if there is an assessment
- Any funder acknowledgement copy
What you get back
- Content review notes, prioritized
- Mitigation documented for relevant financial relationships
- Learner-facing disclosure ready
- Credit hours calculated and designated
Delivery
Live, hybrid, or enduring activity execution.
The activity runs. Registration, attendance capture, and credit claiming operate on the AltusCampus platform, and for live meetings the credit-claiming window opens while learners are still in the room.
What we need from you
- Faculty who show up
- Final agenda or published module set
What you get back
- Learner registration and attendance capture
- Credit claiming open on learners’ own devices
- Certificates issued immediately on completion
- Evaluation collected while the activity is fresh
Closeout
Credit issuance, outcomes reporting, evaluation.
Credits issued and recorded, evaluation analyzed, outcomes reported at the aggregate level, and the complete activity file closed and retained. PARS reporting to the ACCME, including MOC completion data for eligible activities, is ours to file.
What we need from you
- Nothing, ideally
What you get back
- Aggregate outcomes report suitable for a board
- Credits recorded and in learners’ CE Credit Wallets
- Complete, audit-ready activity file retained
- ACCME PARS submission, including MOC completion data, filed by iiCME
Timeline & expectations
Twelve weeks in, four weeks out.
A first engagement runs about twelve weeks from intake to a live activity, and closes out about four weeks after. Subsequent activities move faster because the relationship, the paperwork, and the faculty disclosure habits already exist.
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T-12 weeks
Intake and scoping call
Fit assessment, scope, and fee range. This is the only step you cannot compress.
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T-10 weeks
Agreement executed
Joint providership agreement signed. Letters of agreement executed for any commercial support.
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T-9 to T-6 weeks
Planning
Needs assessment documented, objectives written, disclosure collection opened across all planners and faculty.
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T-5 weeks
Disclosure close
Disclosures closed and reviewed. Mitigation documented. This date is fixed — it has to precede anything you print.
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T-4 to T-2 weeks
Content review
Materials reviewed against the Standards and against your objectives. Credit hours calculated and designated. Marketing may now state the credit.
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T-1 week
Final readiness
Learner-facing disclosure published, registration and credit-claiming flow tested end to end, evaluation instrument live.
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T-0
Delivery
The activity runs. Credit claiming opens during the activity, not after it.
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T+2 weeks
Credit close
Credit-claiming window closes. Certificates issued. Evaluation data collected.
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T+4 weeks
Closeout reporting
Aggregate outcomes report delivered. Activity file closed and retained. PARS submission handled by iiCME.
What can compress
- Content review, if materials arrive early
- Planning, if your practice-gap evidence already exists
- Enduring activities built from existing recordings — often 6 to 8 weeks total
What cannot compress
- Faculty disclosure collection. It takes as long as your slowest faculty member.
- The disclosure close date. It has to precede anything you print or publish.
- Credit designation before marketing states a credit figure.
Who does what
The division of labor, stated plainly.
Most misunderstandings in joint providership come from this table not existing. So here it is.
| Responsibility | You | iiCME |
|---|---|---|
| Clinical content and teaching approach | Own it | Review for compliance only |
| Faculty selection | Propose | Confirm independence |
| Practice gap evidence | Supply what you have | Document it |
| Learning objectives | Contribute clinically | Write to Bloom’s |
| Faculty disclosures | Introduce us to faculty | Collect, review, mitigate |
| Commercial support agreements | Make the introduction | Draft and execute |
| Credit designation | — | Calculate and designate |
| Registration | Optional — yours or ours | Available |
| Credit claiming and certificates | — | Run it |
| Outcomes reporting | Receive it | Produce it |
| ACCME accountability and PARS | — | Ours entirely |
FAQs
Frequently asked about the process
An ACCME-accredited provider — iiCME — takes accountability for accrediting an educational activity that your organization develops and delivers. You are credited as the joint provider. iiCME is the accountable provider of record.
About twelve weeks from intake to a live activity for a first engagement, and four weeks after the activity to close out. Enduring material built from existing recordings can run in six to eight weeks. Repeat engagements are faster.
For the first call, almost nothing — what you want to teach, to whom, in what format, and by when. To move past contracting we need evidence of the practice gap, your faculty list, and a draft agenda or module outline.
iiCME. We hold the ACCME accreditation and the compliance accountability that goes with it. Your organization is named as the joint provider on the activity and in all learner-facing materials.
Yes. Accreditation fees are scope-driven and quoted per engagement — scope depends on format, activity count, credit hours, whether commercial support is involved, and how much operational work sits with us. Nobody in this category publishes a rate card because scope varies too widely for one to be meaningful. One scoping conversation produces a written proposal.
It depends which one. Content review can absorb slippage. The disclosure close date cannot, because it has to precede anything you print. We will tell you at intake which of your dates are hard and which are not.
Yes, and most ongoing clients do. A program-level agreement covering multiple activities in a year is simpler and cheaper than repeated single-activity contracting.
You keep your content and receive the aggregate outcomes report. iiCME retains the activity file, because the retention obligation is the accredited provider’s. If you later pursue your own accreditation, that file is a useful thing to have had built properly.
Next step
Start at step one.
The intake call is 30 minutes and costs nothing. Worst case, you find out this is not the right instrument for what you are trying to do — which is also useful.